Your Privacy Matters

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How We Protect Your Personal Data

1. Purpose of This Notice

This notice explains how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 1998, and other applicable UK laws (“Data Protection Legislation”).

Please read carefully to understand our practices regarding your personal data.

2. About Us

We are the data controller, meaning we are responsible for deciding how we hold and use personal data about you.

We have appointed a Data Protection Officer (DPO) to assist with enquiries about this notice or our data practices. You can contact the DPO using the details in section 12.

3. How We Collect Your Personal Data

We may collect personal data about you when:

• You request a proposal for our services.

• You, your employer, or our clients engage us to provide services.

• You contact us by email, telephone, or post.

• We receive information from third parties or publicly available sources (e.g., Companies House).

4. The Kind of Information We Hold

We may hold information including:

• Personal details (name, address, contact info, date of birth, NI number, UTR, tax codes, bank/pension details).

• Details of contact and services provided.

• Correspondence and communications with you.

• Complaints and enquiries you make.

• Information from other sources, such as publicly available data or information provided by your employer.

5. How We Use Personal Data

We may process your personal data for:

• Fulfilling contracts with you, your employer, or our clients.

• Compliance with legal obligations.

• Our legitimate business interests (marketing, business development, statistical and management purposes).

• With your consent, for specific purposes.

We may anonymize or pseudonymize data, and failure to provide certain information may affect our ability to provide services.

Data Retention: We retain your personal data only as long as necessary, considering business requirements, legal obligations, and the nature of the data.

Change of Purpose: If we need to use your data for a new purpose, we will notify you and explain the legal basis before processing.

6. Data Sharing

We may share your personal data:

• Where required by law (e.g., HMRC, Companies House).

• With third-party service providers (IT, cloud services, advisory services).

• During business restructuring, sale, or with regulators if required.

All third parties must protect your data and process it according to our instructions.

7. Transferring Data Outside the EEA

We will not transfer your personal data outside the European Economic Area (EEA).

8. Data Security

We implement reasonable security measures to prevent unauthorized access, loss, or misuse of your data. Only employees or contractors with a business need can access your data, and they are bound by confidentiality.

We have procedures to handle any suspected data breaches and will notify you and regulators if legally required.

9. Your Rights

You have the right to:

• Access your personal data.

• Correct inaccurate data.

• Request erasure of your personal data.

• Object to processing based on legitimate interest or direct marketing.

• Request restriction of processing.

• Request transfer of data to another controller (where applicable).

To exercise your rights, contact our DPO at info@accountingcrunchers.com.

We may request additional information to confirm your identity. Requests are free unless clearly excessive or unfounded.

10. Right to Withdraw Consent

If you have provided consent for specific data processing, you can withdraw it at any time by contacting info@accountingcrunchers.com.

We will stop processing your data for that purpose unless we have another legal basis to continue.

11. Changes to This Notice

We may update this notice in the future. Changes will be posted on our website: accountingcrunchers.com.

Last updated: 14th October 2025

12. Contact Us

Accounting Crunchers
5th Floor, 30 Churchill Place, Canary Wharf, London, England, E14 5RE
Email: info@accountingcrunchers.com
Phone: +44 7360 358961

You can also contact the ICO (UK data protection authority):
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF